REQUEST FOR QUOTATION (RFQ)

Supply, Installation, Testing, Commissioning (SITC), and Comprehensive Annual Maintenance (CAMC) of Audio-Video Systems at CDRI’s New Office in IIPA, New Delhi (including a minimum three-year warranty on all equipment along with three years of Comprehensive Annual Maintenance)

1.                Background The Coalition for Disaster Resilient Infrastructure (CDRI), an International Organization, recognized vide Gazette Notification F. No. D-II/451/16(3)/2021 by the Government of India, is a multi-stakeholder global partnership of national governments, UN agencies and programmes, multilateral development banks and financing mechanisms, the private sector, and academic and knowledge institutions that aims to promote the resilience of new and existing infrastructure systems to climate and disaster risks in support of sustainable development. The vision, mission, goal, and objectives of CDRI are explicitly linked to the post-2015 development agendas. CDRI promotes its Disaster Resilient Infrastructure (DRI) mandate through knowledge exchange and bolstering technical capacities among member countries and partners through the following key Strategic Priorities:  

• Advocacy and Partnerships  
• Research, Knowledge Management, and Capacity Building 
• Program Support and Technical Assistance

2.                Objective(s) CDRI intends to equip its new corporate office at IIPA, New Delhi, with Audio-Video (AV) systems across multiple conference/meeting rooms facilities. The objective of this tender is to supply, installation, testing, commissioning (SITC), along with comprehensive annual maintenance (CAMC) of audio-video systems, ensuring seamless, secure, and high-quality communication facilities. For the purpose of this document, all conference/meeting rooms, as well as any other spaces where TV screens are to be installed, shall hereinafter be collectively referred to as ‘meeting rooms’ The new office design and details of meeting rooms, along with designated spaces, are provided in Annexure-I. The specifications of CDRI’s existing equipment (to be installed in 8-pax room) are attached as Annexure-II. The detailed specifications of equipment, along with the number of rooms and designated spaces such as the Formal Lounge, Reception Area, DG Spaces, etc., are provided in Annexure-IV.The selected agency shall provide a minimum warranty of three (3) years on all AV equipment, along with comprehensive maintenance of all installed AV systems for a period of three (3) years from the date of successful installation, as verified and accepted by CDRI. 3.                Scope of Work Purpose The purpose of this work is to install advanced AV systems in the meeting rooms, lounges, reception area, and other designated spaces of CDRI’s new corporate office (currently under interior works at IIPA Bhawan, New Delhi). The objective is to provide seamless, high-quality audio-visual facilities to support meetings, seminars, and presentations. Supply and Installation:

• Supply, installation, testing, and commissioning of AV solutions in compliance with the specifications provided in Annexure-IV and Annexure-II. This includes all required hardware, software, firmware, licenses, programming, accessories, and documentation/manuals. The equipment listed in Annexure-II is already available with CDRI and is to be installed in the 8-PAX meeting room.
• The agency should provide post-installation support, such as follow-up training, consultation, or troubleshooting, to ensure that the organization can fully utilize the audio-video equipment. 

Note: While bidders are required to submit itemised rates for each BOQ line, CDRI reserves the right to evaluate proposals and make the award on a lump-sum basis. The overall contract value will be treated as a single consolidated amount for award and payment purposes, notwithstanding the internal itemisation. Interested bidders are requested to submit their Technical Proposal (Open PDF file) and Financial Proposal (PASSWORD-PROTECTED PDF file) through email to tender.projects@cdri.world by 23:59 hrs (IST) on 10 October 2025. Note: The Financial Proposal PDF must be password-protected. Under no circumstances should the password be shared at the time of submission. It will be requested separately after the RFQ submission deadline has passed.  Please ensure that your proposal is sent ONLY to the ABOVE-MENTIONED email ID before the closing date & time. Proposals sent/copied to any other email ID (other than above) OR received after the bid closing date & time (mentioned above) will not be entertained. 

For detailed information, please check the complete version of the RFP attached below. 

Download Attachment:

RFQ_Supply and Installation of AV Equipment-260925.pdf