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RFQ for Procurement and Distribution of Nutritional Basket
  • Date of Issue: 13-08-2025
  • Last date of submission: 22-08-2025
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Tender Attachment Download
Tender Description

Dear Sir / Madam:

We kindly request you to submit your quotation for Procurement and Distribution of Nutritional Basket as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the format attached herewith.

Quotations Should be submitted on or before on 22th August 2025 via e-mail, courier mail or sealed envelope to the address below:

RFQ/02/8/CINI_2025

Child in Need Institute

63, Rafi Ahmed Kidwai Road, Kolkata: 700016

Email: purchasekolkata@cinindia.org

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by CINI after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and stamp in the pdf format.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:

Delivery Schedule Distribution/delivery of materials will be start after 6 days from the singing of this TOR / Agreement
Exact Address/es of Delivery Location/s Nutritional Baskets will be delivered in a total 19 number of Wards (Br-VI &VII ) of Kolkata Municipal Corporation, on Instalment Basis.
Deadline for the Submission of Quotation 22th August 2025
Documents to be submitted
  1. Valid Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation and a copy must be provided with the bid;
  2. Financial BID of each component as per Annexure 1 Bank Details & Statutory Details.
  3. Bank Details & Statutory Details.
Period of validity of quotes starting from the submission date

183 days


In exceptional circumstances, CINI may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The bidder shall then confirm the extension in writing, without any modifications whatsoever on the Quotation.
Payment Terms
  1. Within 15 days upon CINI's acceptance and receipt of invoice. Payments will be processed against agreed milestones
  2. % of total cost will be paid immediately after signing the ToR by account payee cheque after receiving a Proforma Invoice from Agency / Company
  3. Next instalments will be released after successful delivery of the total materials as per Annexure 1 with Proper Invoice & Chalan.
  4. All materials will be supplied with in 6-7 instalments, as specified by CINI.
  5. Materials Delivery Cost to be paid by the selected Agency.
  6. All the above-mentioned payment will be made by Account payee cheque / NEFT in favor of Agency Name.
  7. The entire advance will be adjusted by 31st January 2026 with proper Tax invoice only in favor of Child in Need Institute.
  8. TDS will be deducted as per IT rule.
Evaluation Criteria
  • Non-Discretionary          "Pass/Fail"        Criteria on the Technical
  • responsiveness;
  • Lowest price offers of technically qualified and responsive Bid.
  • Full acceptance to the Terms and Conditions indicated in this Request for Quotation (RFQ) document.
  • Full acceptance of the CINI's General Terms and Conditions (attached as Annexure-2).
  • Non-acceptance of the terms of the General Terms and Conditions shall be grounds for disqualification from this procurement process.

Qualification requirements:
In order to be considered eligible for the evaluation, Bidders must provide evidence that they have the capacity to execute the works of this magnitude in scheduled time and to the satisfaction of CINI.


General:


The Bidder must be a legally registered and/or accordingly authorized to carry out the specified works.


Bidder must submit Trade Lenience, GST, Previous Work Orders, Last Income Tax file ( if any ).
CINI will award to: CINI may award the work order to one / two / more than two suppliers and omits any item/s from the item list during bid analysis as per requirement of the project deliverables / organization
Type of Contract to be Signed Contract for Works (TOR) / Agreement
Conditions for Release of Payment

Timely delivery of all materials along with specified & quantified materials & Certification from CINI Supervisor.


Any food item procured by Child in Need Institutes part of this agreement should be in adherence to all the applicable standards such as; FSSAI and others. 
Annexes to this RFQ Specification for Procurement and Distribution of the Relief Materials (Annex 1)
General Terms and Conditions (Annex 2).
Contact Person for Inquiries (prefer written inquiries only)

Rabindra Ram, District Coordinator , Ph : 7980029283

Kalyan Rajak, Ward Supervisor , Ph : 8436779457
Aloke Roy, Purchase Committee Member of CINI Kolkata Unit, CINI

Email: purchasekolkata@cinindia.org , Contact: 8910019001

  For detailed information, please check the complete version of the RFQ attached below.  

Job Email ID:

purchasekolkata(at)cinindia.org

Download Attachment:

RFQ for Nutritional Basket- 2025.docx

RFQ/02/8/CINI_2025
Procurement of Services
Email Submission purchasekolkata@cinindia.org
Contact Detail
Rabindra Ram, District Coordinator
email [#ff8a00] Created with Sketch.
purchasekolkata@cinindia.org
7980029283