Request for Proposal for Hiring of PF Vendor for CIMMYT India CIMMYT 

is an International Organization whose main purpose is scientific research and training, headquartered in Mexico. The center works with agricultural research institutions worldwide to improve the productivity, profitability and sustainability of maize and wheat systems for poor farmers in developing countries. Please refer to the website for more information: www.cimmyt.org CIMMYT i.e. Centro Internacional de Mejoramiento de Maiz y Trigo also known in English as International Maize and Wheat Improvement Center (CIMMYT), is having its branch office at G-2, B-Block, NASC Complex, DPS Marg, New Delhi-110012, India. CIMMYT India would like to invite proposal from reputed firm for the following Scope of Work: Scope of Work:  1. ObjectiveTo provide professional services for compliance, advisory, and administrative support related to the Employees’ Provident Fund (EPF) as per the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and applicable rules. Total staff strength is 35. 2. Key Responsibilities A. PF Registration and Onboarding

• Facilitate UAN generation and linking for new employees.
• Coordinate onboarding of existing employees under the EPF scheme.

B. Monthly Compliance

• Ensure timely preparation and submission of:
• ECR (Electronic Challan cum Return).
• Monthly PF contributions and payments.
• Assist with salary structuring to optimize PF deductions if required.
• Review wage components for PF compliance.

C. Employee Support

• Guide employees regarding: o UAN activation. o PF balance checks. o Transfer of PF from previous employers.
• Withdrawal or advance procedures.
• Help resolve discrepancies in UAN or PF contributions.

D. Annual Filings and Returns

• Assist with annual returns and filings.
• Maintain and update Form 5A (Return of Ownership).
• Submit Form 3A and 6A as required.

E. Audit and Inspection Support

• Prepare necessary documents and records for EPF audits or inspections.
• Liaise with EPFO officials and support during inquiries or audits.
• Rectify any notices or deficiencies pointed out by EPFO.

F. Advisory Services

• Advise on latest changes in PF laws, schemes, and notifications.
• Provide strategic input on employee benefit structuring and cost impact of PF.
• Interpret complex PF-related issues or disputes.

G. Documentation and Record-Keeping

• Maintain employee-wise PF contribution records.
• Ensure accurate record keeping for statutory inspection readiness.

3. Resolution of Old EPF cases (Currently 5) 1. Review and Assessment

• Collect and review all documentation related to old and pending EPF cases.
• Identify the root causes of delays or rejections in each case.
• Classify cases based on issue type (e.g., name mismatch, UAN issues, KYC, employer-employee mismatch, withdrawal issues, etc.)

2. Resolution and Liaison

• Visit the EPFO office as & when required.
• Coordinate with EPFO offices and officials for each stuck case.
• Liaise with current or ex-employees (if needed) to collect necessary documents.
• Submit rectification requests or additional documentation as required by EPFO.

3. Reporting

• Maintain a detailed tracker of all pending and resolved cases.
• Submit monthly progress reports and conduct bi-weekly review meetings with the HR/Finance team.
• Provide a final closure report upon completion of assignment.

4. Deliverables

• Monthly PF ECR and challan reports.
• Employee PF status and UAN reports.
• Annual return documentation.
• Compliance status reports and audit checklists.
• Monthly progress reports of old EPF cases

Guidelines for Submission for Proposals:

• Signed & stamped proposal on company letterhead should be submitted through email at cimmyt-bisa.procurement@cgiar.org 
• Financial Proposal should be as per format given at Annex I. 
• Proposal validity: Agreement will be entered into for 3 years wef 01^st December 2025 (based on satisfactory performance) so the cost quoted should remain valid for a period of 3 years.  
• Payment Terms: Upon receipt of tax invoice on quarterly basis. 

For detailed information, please check the complete version of the RFP attached below.   

Download Attachment:

RFP for Hiring PF Vendor.pdf